Version 139 (modified by knpa, 8 years ago) (diff)

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End user deliveries

Choose your media

Cover letter

There should be a cover letter with all deliveries.

You can create a PDF letter using the script make_delivery_letter_email.py -f "<JdayFletter> <sensor>", where JdayFletter is the julian day with the flight letter, and sensor is any combination of the following e, h, l, c.

An example command is:

make_delivery_letter_email.py -f "165a ech, 102 eh"

Note this will also create a draft of the email to be sent to the PI. Please read both letter and email carefully before sending.

If you wish to create these yourself ooffice templates can be found in ~arsf/arsf_data/YYYY/delivery/ and details on the contents of the email can be found below.

Data quality report

There should be a hard copy of the data quality report included with all deliveries. Print off the most recent one from ~arsf/doc

Trac and website updating

  1. Update trac ticket for this project:
    1. Add a comment that this data has been delivered (describe what was sent, to whom and when)
    2. Add date of delivery next to sensor name in ticket description.
    3. If this was the final delivery and all sensors have been rsynced back to respository then set ticket to 'archiving'.
  2. Update the Processing status page and set the dataset to "Finished".
  3. Update the page saying who has our disks (if sent on hard disk)... http://rsg.pml.ac.uk/intranet/trac/wiki/Projects/ARSF-DAN/Disk_Locations

Email the PI

  1. Email them that you're putting the disk in the post and to ask for confirmation of receipt
  2. Please CC to arsf-processing@… to keep others informed
  3. Please set a reply-to header to arsf-processing@… to ensure replies don't go to personal mail

Subject:

Notification of ARSF data delivery for <PROJECT CODE>

Reply-to and CC headers:

arsf-processing@…

Body:

(note you need to fill in PI, DATE, NOTES, TICKETNO, also mention if you aren't sending all their data at once)

Dear <PI>,

--PICK ONE OF THE NEXT THREE SENTENCES (HDD, DVD, FTP)--
This is to notify you that we have just dispatched your ARSF data on a USB hard disk formatted with the Linux ext3 filesystem.  Please let us know when the data arrive so we know not to resend.  We'd appreciate it if you could copy the data onto your system and return the disk to us (see below for address) for reuse.  
This is to notify you that we have just dispatched your ARSF data on DVDs.  Please let us know when the data arrive so we know not to resend.
This is to notify you that we have placed your ARSF data on a FTP server accessible at <FTPADDRESS>.  Please let us know when you have downloaded the data so we can reuse the space.

The delivery comprises:
 - Specim Eagle flight lines taken on <DATE>
 - Specim Hawk flight lines taken on <DATE>
 - LIDAR flight lines taken on <DATE>
 - Digital Photography taken on <DATE>

<NOTES - any other notes, including what data is held back>

Information about the processing of the project is included with the delivery, but our internal notes are also available at:
 http://arsf-dan.nerc.ac.uk/trac/ticket/<TICKETNO>

Regards,


ARSF Data Analysis Node.
Plymouth Marine Laboratory,
Prospect Place,
Plymouth.
PL1 3DH.
UK.

Email: arsf-processing@pml.ac.uk
Tel: +44 (0)1752 633432
Fax: +44 (0)1752 633101
Web (NERC): http://arsf.nerc.ac.uk/
Web (processing wiki): http://arsf-dan.nerc.ac.uk/trac/ 


Post it!

Special Delivery, by 1pm, lowest insurance bracket.

EUFAR data

EUFAR only counts data as delivered when it arrives at NEODC and has time limits for payment tied to this. Please archive EUFAR data at the same time as delivering to a PI.